Privacy Policy

Introduction

CanadaBidIntel ("we", "our", or "us") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

Information We Collect

Account Information

When you create an account, we collect your email address and encrypted password. You may optionally provide company information and preferences.

Usage Data

We automatically collect information about your interactions with our service, including:

• Pages viewed and searches performed
• Companies and tenders you watch or save
• IP address and browser type
• Access times and referring URLs

Email Engagement Tracking

When we send you emails (with your consent), we use tracking pixels and tracked links to measure:

• Whether you opened the email
• Which links you clicked
• When these actions occurred

This helps us improve our email content and frequency. You can opt out of email tracking by disabling images in your email client or unsubscribing from emails entirely.

Public Data

Our service displays procurement data licensed under the Open Government Licence - Canada. This data is publicly available from the Government of Canada and is not considered personal information.

How We Use Your Information

We use the information we collect to:

• Provide and maintain our service
• Match tenders to your profile and preferences
• Send you procurement digests and alerts (with your explicit consent)
• Improve our service and develop new features
• Detect and prevent fraud and abuse
• Comply with legal obligations

Email Communications (CASL Compliance)

We comply with Canada's Anti-Spam Legislation (CASL). We will only send you commercial electronic messages (CEMs) if you have given us explicit consent.

Consent

When you sign up, you can opt in to receive:

• Daily or weekly procurement digests
• Alerts when watched companies win new contracts

We always send transactional emails (e.g., password resets, account verification) as these are necessary for the operation of our service.

Unsubscribe

Every commercial email includes:

• A clear unsubscribe link
• List-Unsubscribe email header for one-click unsubscribe
• Our contact information

You can also manage your email preferences in your account dashboard.

Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in these circumstances:

• Service Providers: We use Cloudflare to host our service and may use other providers for email delivery
• Legal Requirements: When required by law or to protect our rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets

Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• PBKDF2 password hashing with 100,000 iterations
• Secure, httpOnly session cookies
• HTTPS encryption for all connections
• Regular security audits

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Delete your account and data
• Withdraw consent for email communications
• Export your data
• Lodge a complaint with a privacy regulator

To exercise these rights, contact us at info@canadabidintel.com

Data Retention

We retain your account information for as long as your account is active. After account deletion, we retain minimal data for legal and security purposes for up to 7 years.

Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect information from children.

International Users

Our service is hosted on Cloudflare's global network. Your information may be processed in Canada or other countries where Cloudflare operates. By using our service, you consent to this transfer.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through our service.

Contact Us

If you have questions about this Privacy Policy, contact us at:

Email: info@canadabidintel.com

CanadaBidIntel
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