Patent Annuity Services to the National Research Council of Canada
Description
Bid / no-bid fit
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Tender brief & compliance checklist
AI-generated on 2026-10-16 from the notice and 1 document(s). It can miss or misread details — always check the official documents before bidding.
- The National Research Council of Canada (NRC) requires a patent annuity provider to pay patent maintenance fees on its behalf.
- The contract term is from date of contract to October 31, 2027 inclusive, with an option to extend by up to five additional one-year periods.
- The work is to be performed in Canada.
- Bids must be submitted to the NRC Bid Receiving Unit by October 15, 2026 at 2:00 PM Eastern Time.
- The procurement is open to Canadian suppliers and suppliers of applicable trading partners under the Canada-Korea Free Trade Agreement.
Key dates
- Solicitation issue date: 2026-09-14
✓ Quote found in 26-58085_en_request-for-proposal_patent-annuity-services_complete.pdf
“DateSeptember 14, 2026”
- Closing date and time: 2026-10-15T14:00:00 ET
✓ Quote found in 26-58085_en_request-for-proposal_patent-annuity-services_complete.pdf
“at 02 :00 :00 PMon October 15, 2026”
- Contract term end: 2027-10-31
✓ Quote found in 26-58085_en_request-for-proposal_patent-annuity-services_complete.pdf
“from date of Contract to October 31, 2027 inclusive”
- Deadline for questions: Not stated
✓ Quote found in 26-58085_en_request-for-proposal_patent-annuity-services_complete.pdf
“no later than five (5) daysbusiness days before the offer closing date”
- Offer validity period: 60 calendar days from closing
✓ Quote found in 26-58085_en_request-for-proposal_patent-annuity-services_complete.pdf
“not less than 60calendar days from solicitation of offers closing date”
- Questions deadline: Not stated
Evaluation
Highest Combined Rating of Technical Merit and Price
- Step 1 - Evaluation against Mandatory Criteria: Proposals must meet all the first mandatory evaluation criteria and clearly indicate location in their proposal where they meet each criteria.
- Step 2 - Evaluation against Point-Rated Criteria: Proposals will be evaluated and scored in accordance with point-rated evaluation criteria detailed below.
- Step 3 - Basis of Selection: Mandatories, plus highest combined rating of Technical Criteria (35%) and Price (65%), excluding taxes.
- Step 4 - Issuance of a Contract: Provided it has met the minimum passing mark, the highest combined rated technical proposal may be retained for verification of references.
Security: Annex - Security applies and will form part of the resulting Contract.
Submission: Bids must be delivered to the National Research Council of Canada Bid Receiving Unit by the closing date and time. Bids must NOT be sent directly to the Contracting Authority. Electronic bids must not exceed 10MB and zip files or links are not accepted.
Compliance checklist (mandatory requirements)
Risks and unusual terms
- Canada will not consider offers delivered after the closing date and time, except for delays caused solely by Canada Post Corporation.
- The NRC has restrictions on incoming e-mail messages; bids blocked by the NRC e-mail system will be considered not received.
- Canada may reject an offer if the Offeror is subject to a corrective measure under the Vendor Performance Corrective Measure Policy.
- The Contractor must notify the Contracting Authority when 75% committed, four months before expiry, or as soon as funds are inadequate.
- Canada will withhold 15 percent of payments to non-resident contractors unless a valid waiver is obtained.
Not stated in the available text: Detailed mandatory technical criteria (referenced in Annex – Evaluation Criteria, not provided in text); Detailed point-rated evaluation criteria (referenced in Annex – Evaluation Criteria, not provided in text); Specific security clearance level required (Annex – Security not provided in text); Insurance requirements details (referenced in contract section 'Insurance', not provided in text); Bid bond or security deposit requirement (not stated); Site visit or demonstration requirement (not stated); Minimum experience requirements (not stated); Exact deadline for questions (only 'five (5) daysbusiness days before the offer closing date' stated, which is ambiguous)
Solicitation documents (3)
- 26-58085_en_request-for-proposal_patent-annuity-services_complete.pdf PDF · Text searchable
- 26-58085_questions-and-answers-round-1_questions-et-reponses-ronde-1_questions-1-to-3_questions-1-a-3_final.pdf PDF · Text searchable
- 26-58085_questions-and-answers-round-2_questions-et-reponses-ronde-2_new-questions-4-to-5_nouvelles-questions-4-a-5_final.pdf PDF · Text searchable
Links go to the official files. Search the text of all indexed tender documents: document search
Price benchmark
Unknown — not enough published award values for this category/department.
Incumbency
Unknown — fewer than 3 similar published awards.
Department buying calendar
March highlighted (Canadian fiscal year-end). Spike not the peak month in this dataset.
Buyer contact (contracting authority)
Philippe G. Cléroux · philippe.cleroux@nrc-cnrc.gc.ca · (343) 572-1109
Ottawa, Ontario · Competitive - Open bidding
As published on the CanadaBuys tender notice. Use for questions about this solicitation only.
Official Documents & Links
To submit a bid, you must respond through the official government procurement system.
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