Maplelawn Garden Wall Rehabilitation

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Tender brief & compliance checklist

AI-generated on 2026-10-17 from the notice and 5 document(s). It can miss or misread details — always check the official documents before bidding.

• The National Capital Commission (NCC) seeks a single legal entity to rehabilitate and reconstruct the historic Maplelawn garden walls at 529 Richmond Road, Ottawa (National Capital Region).
• Work includes dismantling and rebuilding approximately 280 m of heritage stone masonry walls on new reinforced concrete footings, salvaging and reusing existing stone and precast copings, plus traffic control, pedestrian detour, tree protection and site reinstatement.
• The anticipated contract term is 12 months; substantial completion of all site works (Phases 1 and 2) is required by October 31, 2026.
• Proposals are evaluated in stages: mandatory submission requirements, rated technical criteria (60 points), pricing (40 points), then ranking and contract negotiations.
• Bids must be emailed in three separate emails (mandatory requirements, technical, pricing) by the closing date of 2026-10-21 at 14:00 Eastern time.

Compliance checklist (mandatory requirements)

• Proponent must be a single legal entity
  ✓ Quote found in ncc-dc-039015-nrfp_en.pdf

  “The Proponent must be a single legal entity that, if selected, intends to enter into the contract with the NCC.”

• Eligibility limited to Canadian Suppliers and Suppliers of an Applicable Trading Partner (reciprocal procurement)
  ✓ Quote found in ncc-dc-039015-nrfp_en.pdf

  “only CanadianSuppliers and Suppliers of an Applicable Trading Partner, as defined in the Standard Terms and Conditions”

• All communications only through the RFP Contact
  ✓ Quote found in ncc-dc-039015-nrfp_en.pdf

  “Proponents and their representatives are not permitted to contact any employees, officers, agents, elected”

• Site visit registration (optional site visit)
  ✓ Quote found in ncc-dc-039015-nrfp_en.pdf

  “Participants must register with the NCC no later than 24 hours prior to the site visit”

• Submission in three separate emails (mandatory requirements, technical, pricing)
  ✓ Quote found in ncc-dc-039015-nrfp_en.pdf

  “Bids are to be submitted in three (3) separate emails:”

• Electronic submission size limit 30 MB
  ✓ Quote found in ncc-dc-039015-nrfp_en.pdf

  “Electronic submissions must not exceed 30 MB including email signature.”

• Bid security required in separate sealed opaque envelope (per Instructions to Bidders)
  ✓ Quote found in specifications_english.pdf

  “together with required bid security in the separate sealed opaque envelope”

• Executed firm price quotation on NCC Tender Form plus completed Pay Item List, signed with corporate seal
  ✓ Quote found in specifications_english.pdf

  “Submit one copy of executed firm price quotation on the attached Tender Form provided by the National”

• Visit project site and surrounding area before submitting Bid
  ✓ Quote found in specifications_english.pdf

  “Visit project site and surrounding area before submitting Bid.”

• Personnel requiring access to Protected A information/assets/sensitive sites must hold valid Reliability status
  ✓ Quote found in appendix-a_contract-_ncc-039015.pdf

  “must each hold a valid Reliability status”

• Insurance: Commercial General Liability (section heading present)
  ✓ Quote found in appendix-a_contract-_ncc-039015.pdf

  “The Supplier must put in effect and maintain all necessary and appropriate insurance that”

Risks and unusual terms

• RFP timetable is tentative and may be changed by the NCC at any time.
• Contract term is 12 months, but drawings show Phases 3 & 4 scheduled for 2027 while specifications require substantial completion of Phases 1 and 2 by October 31, 2026.
• Specifications contain legacy dates (site work not to commence prior to May 1, 2022 and May 1, 2023) inconsistent with the 2026-2027 schedule.
• Bidders are responsible for their own quantities and take-off for bidding.
• Abnormally low or unbalanced (including front-loaded) pricing may lead to rejection.
• Contract amount is subject to appropriation under Section 40 of the Financial Administration Act.
• Contractor must obtain road cut permit(s) from the City of Ottawa and site access permits from the NCC.
• No tree removals allowed April to August unless reviewed by a qualified biologist and authorized by NCC.
• Lane closures on Richmond Road permitted only for Phase II work; not permitted for Phase I (west and north walls).
• Contract template contains unfilled placeholders (maximum fee, holdback %, term end date, project authority).

Not stated in the available text: Deadline for submitting questions; Bid security amount and form; Insurance coverage limits and additional insured requirements; Detailed mandatory submission requirements list (Section B of Appendix C not provided); Detailed rated technical criteria and weightings (Section A/D of Appendix C not provided); Price evaluation formula (Section D of Appendix C not provided); Experience minimums or qualification requirements for bidders; Security clearance requirement for the bidder entity itself (only personnel Reliability status stated); Contract value / budget; Exact contract start date and expiry date; Whether a pre-bid meeting (beyond the site visit) is held; Trade agreements applicable (notice refers to Tender Description or Tender Documents)

Solicitation documents (6)

• addendum-n.01.pdf PDF · Text searchable
• appendix-a_contract-_ncc-039015.pdf PDF · Text searchable
• drawings_english.pdf PDF · Text searchable
• ncc-dc-039015-nrfp_en.pdf PDF · Text searchable
• specifications_english.pdf PDF · Text searchable
• onedrive_2026-10-06_0.zip ZIP · Not indexed (archive or very large file)

Links go to the official files. Search the text of all indexed tender documents: document search