Kegaska Harbour Service Area Development (Phase I)

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Tender brief & compliance checklist

AI-generated on 2026-10-16 from the notice and 9 document(s). It can miss or misread details — always check the official documents before bidding.

• Fisheries and Oceans Canada (DFO) invites bids for construction of Phase I of the Service Area Development Project at Kegaska Harbour, Quebec's Lower North Shore.
• Work includes excavation and soil management, grading, fill placement, paving, concrete works, barriers and guardrails, an electrical building, civil and electrical works, site lighting, and conduits for future phases.
• The Contractor must coordinate with the Harbour Authority to maintain port operations and access throughout the project.
• The crane relocation is moved to a separate contract; the new crane base construction remains in this contract.
• Bids close October 16, 2026 at 2:00 pm EST; bids are submitted electronically by email.
• The procurement is conditionally set aside under the Procurement Strategy for Indigenous Business if two or more compliant Indigenous businesses bid.

Compliance checklist (mandatory requirements)

• Bid security (bid bond) must be submitted; digital bid bonds must be electronically verifiable/enforceable; all bid bonds must be irrevocable and open for bid acceptance for the time period outlined in the Bid Document.
  ✓ Quote found in 30008433---itt-final_1.pdf

  “All bid bonds must be irrevocable and open for bid acceptance for the time period outlined in the Bid Document.”

• Bidder must submit names of Subcontractors and Suppliers for the part or parts of the Work listed; failure results in disqualification.
  ✓ Quote found in 30008433---itt-final_1.pdf

  “Failure to do so will result in the disqualification of its bid.”

• Bids must be submitted electronically by email to the email address identified on the cover page.
  ✓ Quote found in 30008433---itt-final_1.pdf

  “Bidders must submit their bid electronically by email to the email address identified on the cover page.”

• If bid security is submitted in paper format, it must be received by bid closing time at the Bid Receiving Unit, 200 Kent Street, Ottawa, ON, K1A 0E6, with envelope clearly identifying solicitation number, project title, bidder name, and solicitation closing date and time.
  ✓ Quote found in 30008433---itt-final_1.pdf

  “bid security in paper format must be received by bid closing time at: Bid Receiving Unit”

• Enquiries and communications regarding the bid solicitation must be directed only to the Contracting Authority identified on Page 1; failure may result in bid being declared non-responsive.
  ✓ Quote found in 30008433---itt-final_1.pdf

  “Failure to comply with this requirement may result in the bid being declared non-responsive.”

• No site visit required; site is accessible independently by bidders.
  ✓ Quote found in 30008433---itt-final_1.pdf

  “No site visit required – the site is accessible independently by bidders.”

• Revised Appendix 1 - Combined Price Form must be used in preparation of the bid.
  ✓ Quote found in 30008433---addendum---addenda-3_1_0.pdf

  “The revised Appendix 1 supersedes the original Appendix 1 in its entirety and shall be used in the preparation of the bid.”

• Cold weather concreting measures must be anticipated; cost of admixtures, protection, and heating included in Bid Price.
  ✓ Quote found in 30008433---addendum---addenda-2.pdf

  “Yes. The cost of admixtures, protection, and heating shall be included in the Bid Price.”

• For bidding purposes, bidders shall allow for a connection to a 2-inch watermain.
  ✓ Quote found in 30008433---addendum---addenda-2.pdf

  “For bidding purposes, bidders shall allow for a connection to a 2-inch watermain.”

• Contractor must coordinate connection with the municipality to allow upstream shutdown of water supply.
  ✓ Quote found in 30008433---addendum---addenda-2.pdf

  “The Contractor shall coordinate the connection with the municipality to allow for the upstream shutdown of the water supply.”

• Connection chamber shall be supplied by the Contractor and submitted with shop drawings after contract award.
  ✓ Quote found in 30008433---addendum---addenda-2.pdf

  “The chamber shall be supplied by the Contractor and submitted with the shop drawings after contract award.”

• All equipment must be new and CSA certified or by another CCQ chapter 5 recognized organization.
  ✓ Quote found in 30008433---specs-elect.pdf

  “All equipment must be new and CSA certified or by another CCQ chapter 5 recognized organization.”

• Electrical contractor must follow up on Hydro-Québec connection modification request and work declaration form.
  ✓ Quote found in 30008433---specs-elect.pdf

  “The electrical contractor must follow up on this request and the information concerning it will be given to him during the start-up meeting.”

• DFO will provide service island and protection plates; Contractor responsible only for installation and associated work.
  ✓ Quote found in 30008433---addendum---addenda-5.pdf

  “DFO will provide the service island and protection plates. The Contractor is responsible only for installation and associated work.”

Risks and unusual terms

• Conditional set-aside under PSIB: if two or more Indigenous businesses are compliant, procurement set aside and non-Indigenous bids receive no further consideration.
• Insufficient funding: Canada may cancel solicitation or obtain additional funding and award to lowest compliant bidder.
• Bid validity period extension may be sought; bidders may accept or reject.
• No public opening of bids.
• Crane relocation moved to separate contract; new base construction remains.
• Cold weather concreting measures required at bidder's cost.
• Contractor must coordinate with Harbour Authority to maintain port operations.
• Federal Prompt Payment for Construction Work Act applies: 28 days to pay contractor, 7 days to subcontractors, etc.

Not stated in the available text: Security clearance requirement; Questions deadline; Bid validity period duration; Site visit details (none required); Insurance requirements; Experience minimums; Evaluation criteria details beyond lowest compliant bid; Trade agreements applicability; Contract term/duration; Bid bond amount/percentage

Solicitation documents (10)

• 30008433---addendum---addenda-1.pdf PDF · Text searchable
• 30008433---addendum---addenda-2.pdf PDF · Text searchable
• 30008433---addendum---addenda-3_1_0.pdf PDF · Text searchable
• 30008433---addendum---addenda-4.pdf PDF · Text searchable
• 30008433---addendum---addenda-5.pdf PDF · Text searchable
• 30008433---itt-final_1.pdf PDF · Text searchable
• 30008433---plans-civils_fr_en.pdf PDF · Text searchable
• 30008433---specs-elect.pdf PDF · Text searchable
• 30008433--plans-elec_fr_en.pdf PDF · Text searchable
• 30008433---kegaska_phase-i-specs.pdf PDF · Could not extract text (may be scanned)

Links go to the official files. Search the text of all indexed tender documents: document search